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Faculty Development

PowerPoint Guidelines

Table of Contents

  1. Starting PowerPoint 2000
  2. Create a New Presentation
  3. Select a Template
  4. Select a Slide Layout
  5. Type Text
  6. Create Another Slide
  7. Speaker's Notes
  8. Inserting a Picture
  9. Slide Sorter View
  10. Transitioning from Slide to Slide
  11. Adding Animation
  12. Slide Show View
  13. Notes View
  14. Printing Handouts
  15. FREE PowerPoint Templates

I. Starting PowerPoint 2000

  1. Click the button in the lower-left corner of your desktop
  2. On the Start menu, position the insertion point on
  3. Click

II. Create a New Presentation

  1. When PowerPoint opens, select Design Template and click OK.

Select a Template

  1. Click on the Design Templates tab to see the available templates

    NOTE: You may also use the Presentations tab however these templates have predefined content and would more than likely have to be edited.

Select a Slide Layout

  1. Click OK to accept the default of Title Slide

  2. The NORMAL VIEW will appear denoted by this icon shows Outline View (left), Slide View (right) and Notes View (below Slide View) on one interface. Text can by typed in the Outline View and the Slide View.

Type Text

  1. In Outline View type text in an outline format
  2. Bullet points can topics or sub-topics by using the Tab key or Shift + Tab keys on your keyboard
    • Tab will promote your bullet point
    • Shift + Tab will demote (sub-topic) your bullet point
    • Promoting a sub-topic causes it to become a main point again
    • Promoting a main bullet point causes it to become a new slide


  3. In Slide View type text right onto the slide (easier since text appears like in finished version)

Create Another Slide

  1. Click on the New Slide icon on the toolbar in top menu OR from the Insert menu select New Slide
  2. A prompt to choose the layout for the new slide will appear (defaults to the second selection called a Bulleted List slide)

  3. Click OK

Speaker's Notes

  1. In Normal View, there is an option of adding speaker's notes which can be printed along with a thumbnail of each slide

Inserting A Picture

  1. Create a new slide (see above) using any layout (a Title Only or Blank Slide is the best )
  2. Select the Insert Picture icon from the menubar (or select Insert then Picture from the toolbar)
  3. Browse to select image
  4. Click OK
  5. At this point consider whether the image creates a conflict with the background and/or graphics scheme, if so remove the one or both from that slide and make the background a solid color.


    • Delete the background graphics
      1. Right click anywhere on the background and Select Background (or from the menu bar select Format then Background)
      2. Select Omit Background Graphics from Master
      3. Click the drop down menu to select a new background color
      4. Select Apply to apply to this slide only (do NOT click on apply to all)

  1. Resize the image to fit the page better
    • Use the drag boxes in the corners of the images to prevent distorting the proportions

Slide Sorter View

  1. Click the icon on the bottom left of the window (or from the menu bar select View then Slide Sorter
  2. This view shows thumbnails af all slides on one page

Transitioning from Slide to Slide

Transition is a special effect used to introduce a slide during a slide show. For example, you can fade in from black or dissolve from one slide to another.

  1. Right click on the first slide
  2. Select Slide Transition

  3. Select the transition from the drop down menu

  4. Select the speed (Slow, Medium, Fast)
  5. Click Apply to All

Adding Animation

Using animation heightens interest and attention.

  1. In Normal View, display the slide that has the text or objects to animate
  2. From the Slide Show menu, select Custom Animation and click the Effects tab
  3. Under Check to Animate Slide Objects, select the text or objects to animate
  4. Select more options under Entry Animation and Sound and Introduce text
  5. Repeat steps 3 and 4 for each text or object to animate
  6. Click the Order and Timing tab
  7. Under Animation order, select the object to change, and then use arrows to move the object up or down in the list
  8. Set the timing, select the object and then do one of the following:
    • Manual - Click on text or object, select On Mouse click
    • Automatic - Click Automatically, enter number of seconds to elapse between animations
  9. Click Preview animations (Tip: A quick way to create basic animation is to select the object to animate (in normal view), click the Slide Show menu, point to Preset Animation, and then select the option of choice.
  10. Add a blank slide at the end of the presentation (text or graphics can be used if desired, stay on the ending slide until all questions are answered and audience is ready to leave)

Slide Show View

View the presentation as it appears to the audience to catch any mistakes or see any changes that should be made to the presentation.

  1. Click on the Slide Show icon (or from the menu bar select View then Slide Show)
  2. This is also the view for presenting the slides

Printing Handouts

To print handouts with thumbnail pictures of the slides or in an outline form for your audience.

  1. Click Print from the toolbar
  2. Select Pure black and white
  3. Select Scale to fit paper
  4. Select Frame slides

FREE PowerPoint Templates