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Faculty Development

Videoconference Presentation Guidelines

# Presentation Preparation
# Presentation Appearance
# Audience Engagement
# Delivering the Presentation
# References

Presentation Preparation

Arrange a time to practice

  • use your visual aids
  • controll the videoconference remote
  • rehearse your presentation
  • get comfortable with the equipment
  • assistance, contact Jon Barnaby (918)561-8491

Be aware of bad habits

  • continually clearing your throat
  • saying "um" or "uh"
  • nervous giggling
  • shuffling
  • bad habits are enhanced on-camera

Designate a timekeeper

  • someone at your location to signal when nearing end of scheduled broadcast time

Microphones pick up extraneous noises

  • do not play with change or keys in your pocket
  • do not drum your fingers on the table
  • do not shuffle papers during the broadcast

Define camera pre-sets

  • lock-in camera shots on yourself, presenter, audience, screen and/or document
  • pre-sets can be established before the presentation
  • during the presentation choose the pre-set you wish the camera to move to

Presentation Appearance

Best colors to wear are

  • moderate hued blues, greens, and purples

Worst colors to wear are

  • black (very harsh under the camera)
  • white (glares)
  • red (bleeds)

Colors appear darker than they really are

  • navy blue looks black on camera

Avoid wearing clothing with

  • plaids
  • checks
  • bold prints

Avoid jewelry

  • that reflects light
  • causes noise the microphone may pick up

Audience Engagement

Conduct roll call

  • at the beginning of the broadcast so that everyone knows what sites are participating

Provide a short biography

  • so you can be introduced before your presentation

Maintain eye contact

  • look into the sending camera
  • occasionally make eye contact with the audience in the room with you

Preface remarks with identification

  • encourage participants to identify themselves ... such as "This is Melanie from Tulsa…."

Poll each site

  • by name
  • at various times during your presentation
  • for questions or comments
  • engage the audience at each site because most will not feel comfortable interrupting

Repeat the question please

  • always summarize a comment or questions for the benefit of participants who may not have heard

Allow sufficient time for responses

  • from the various sites
  • it may take a moment another site to get off mute and begin speaking when they want to ask a question or make a comment

Be assertive

  • in not allowing a member of the audience to dominate the presentation
  • in summarizing a particular segment and moving on in order to keep on schedule

Remember live audience

  • in the room with you
  • do not focus all attention to other viewing sites

Build in time for

  • a short question-and-answer session at the end of your presentation

Delivering the Presentation

Be familiar with

  • location of the microphone before start of presentation

Include a title sheet

  • on the PowerPoint Presentation, slide or overhead
  • so that the camera is identifying your presentation title, location and time before the beginning of the presentation
  • when each site comes on-air, your site will be identified to them

Introduce yourself

  • allow a couple of minutes at the beginning of the broadcast to get participants seated and on-air before beginning your presentation
  • but don't hesitate to call the "meeting to order" with your audience
  • speak with a well-modulated voice and enunciate clearly

Where to stand

  • to one side of your monitor, overhead or slide projector while you face the audience/camera
  • at a diagonal from the monitor or screen so that you are not directly in front of it
  • do not face the "projected" image on the monitor or screen - face the audience

Be mindful of the mute

  • the videoconference cameras are activated by sound
  • keep your site on mute when you are not speaking
  • be sure to take it off mute when you are speaking
  • remind your audience to keep their mute on when not speaking
  • otherwise, the site making the noise will become the sending site and the cameras "jump" to that location
  • remind your audience they must turn mute off before asking a question or making a comment

Let assistant operate the controls

  • it is easier to deliver your presentation

Vary the image sent to the remote sites

  • by allowing (or requiring) participation from each site
  • by using the document camera
  • by using various camera views
  • do not leave the same image on the monitor or overhead projector for long periods of time

Speaking while displaying image on camera

  • you become a disembodied voice
  • focus on the document camera only as long as necessary
  • then bring self back on camera

Be aware of the time remaining

  • in your presentation
  • enlist the assistance of a participant at your location to give signal at the 15-, 10-, and 5-minute marks
  • begin winding down a few minutes before the scheduled ending time
  • use this time to summarize the presentation's key points
  • make sure the audience knows how to contact you for further information or clarification

Transmission noise

  • may come across the system during your presentation; don't let it distract you

The camera may still be on you

  • when a participant from another site is speaking
  • do not l ook inattentive, bored or otherwise uninterested
  • this will reflect poorly on you and be displayed clearly across all viewing sites

References

Bonnie Bond, Powerpoint Presentation Basics, OSU College of Osteopathic Medicine, 1999.

Henley, Charles, D.O., Uniformed Services Academy of Health Physicians, Faculty Development Fellowship Program, Madigan Army Medical Center, 1989.

http://www.ljlseminars.com/transp.htm, LJL Seminars, Lenny Laskowski, 1999